Minutes of YVAA Annual General Meeting Held on the 4th February at Horsforth Cricket Club

 

In Attendance  – The committee plus 45 members

 

  1. Apologies – None received
  2. Minutes of Meeting, 12th February 2006 at Esholt – Minutes were read and approved.
  3. Matters Arising but not on the Agenda – Social event to include prize giving still being looked at by committee.

4.   Review of 2006 Season – There are now 67 members (clubs and individuals) and this number seems to be pretty stable.

      5.  Review of Cross Country championships at Rotherham – The change in date had been forced on us because of a clash with Yorkshire CCC. The course was thought by all to be excellent and Rotherham complimented on their organisation.

6.      Proposal for Officers/ Committee 2007

a)     Rob kersey was proposed and duly elected as secretary

b)     All other members of the committee agreed to stand again and were duly re-elected.

c)     The following changes to the constitution were agreed by the members:

·        That the Committee has the authority to co-opt additional members as required (Tina Dickinson has been co-opted onto the Committee and will take over the organisation of prizes for the Grand Prix series).

·        That the men’s competition should include an M35 category.

·        That the dates for the AGM should be changed from February/March to January/February/March

·        That any number of members from each affiliated club are allowed to attend the AGM.

7.      Treasurer’s Report – Denise presented her financial report and this was accepted by the members. A vote of thanks was offered for her hard work.

8.      Proposal for Affiliation Fee and Grand Prix Entry Fee for 2007 – It was proposed and agreed by the members that the affiliation fee be raised to £12.00 and that the race entry fee remain at £2.00

9.      The 2007 Race Programme – Dave outlined problems of making fixture list and reminded members to keep up to date with any changes on the website. A reminder to race organisers that permits should be obtained in plenty of time and details sent to secretary so that the permit number could be added to Race Details sent out to all clubs/members. Thanks were given to Pete and Dave for their work in compiling the fixtures.

10.  Proposal for 2007 Grand Prix Race Scoring System – For 2007 the best 7 races to count towards points total. A proposal had also been made that we change the scoring system to give the slower runners, further down the field, more points thus encouraging them to take part as they would be adding valuable points to their team. This idea was agreed by the members and the Committee charged with the task of working out the details. The new system to operate from the first race, i.e. Horsforth, in 2007.

11.  YVAA Website – This was thought to be much better without advertising and John Pop was complemented on the website and fast results service.

12.  AOB –  

·        It was proposed that female runners 35 – 59 should run 10k in Cross Country Championships rather than 5k as at present. This proposal was defeated by 11votes to 5 (only ladies allowed to vote) and so the distance will stay at 5K.

·        It was proposed that 70+ men run 1ok in Cross Country Championships rather than 5K as at present. This was approved by the members and will come into practice at the 2008 championships.

Present Committee

Tim Cock, Chairman

Rob Kersey, Secretary

Dave Armstrong/Pete May, Fixtures Secretary

Pete Covey, Geoff Garnett, William Allan, Brian Hilton, Linda Crabtree and Tina Dickinson (co-opted member), Prizes

 

 

Rob K / Sec. YVAA / 4/2/07