Minutes of AGM
Feb 3rd 2008
Mick Marney, Helen Love, Brian
Hilton, Pete Covey
These were read and approved.
·
The social event is still being looked at by the
committee, please look at website and give your opinions.
Rob presented review of another
very successful year (details on the website). 68 clubs and 9 individuals
affiliated. We welcome Loftus and
An excellent event put on by
Keighley and Craven. 470+ entrants (details on website).
Brian Hilton and Geoff Garnett
retired from the Committee and were thanked for all their work over the years.
Geoff has been involved in YVAA since its start and though retiring as a member
of the Committee, will still be available to help at races if required.
All other officers agreed to stand
again and were duly elected.
6. Treasurer’s Report – Denise R
Denise presented the
financial report and this was accepted by the members. We are still in a very
sound financial condition and Denise was thanked for her excellent work in
keeping the accounts in order.
7. Proposal for Affiliation Fee and
Grand Prix Entry Fee for 2008 – Tim C
It was decided that with
our sound financial situation that both affiliation and race fees should remain
unchanged for 2008, at £12.00 and £2.00 respectively.
8. The 2007 Race Programme – Dave
A/Pete M
Dave presented the
programme for 2008 and asked everyone to keep an eye on the website for
updates. As yet no alternative for the Bridlington ½ M has been found.
9. Proposal for 2008 Grand Prix Race
Scoring System – Rob K
The proposal below was put
to the membership.
·
I propose that the ‘All to Count’ trophies should be
awarded to the teams with the highest number of total points after the total
‘4 to Count’ score has been taken off. This would mean only those runners
outside of the top 4 for their club would count in this trophy and would
proportionally increase the importance of all the slower runners.
Please ask your members
what they think. It is what the membership prefer not what I think
should happen.
After some discussion it
was agreed that we should keep the present ‘all to count’ trophy as it is but
also instigate two new trophies for 2008 – ‘The Best of the Rest’. These to be,
as suggested above, for the scores of the runners outside the top 4 in any
race.
10. YVAA Website – Jan Pop
Jan was thanked for all his
work both for the results and the website and Rob reminded everyone that unless
a club or individual had requested that they still have information by post all
results, newsletters and race information should now be obtained from the
website. This will save money, paper and a great deal of time!
Rob has set up an email
reminder system whenever he posts fresh information on the website.
11. Results of CC distances survey – Rob K
·
It was proposed that female runners 35 – 59 should
run 10k in Cross Country Championships rather than 5k as at present. This
proposal was defeated by 11votes to 5 (only ladies allowed to vote) and so the
distance will stay at 5K.
·
It was proposed that 70+ men run 10k in Cross
Country Championships rather than 5K as at present. This was approved by the
members and will come into practice at the 2008 championships.
The details of the survey
are on the website but in brief it was agreed that as a result of the vote that
both the M70+ and women’s races
should remain at 5K for at least the next 3 years.
12. AOB – No other matters were raised.
Present Committee
Rob Kersey, Secretary
Tina Dickinson, Prizes
Pete Covey
Note: Having lost two members from the Committee we
would welcome any one that would like to offer their services. We usually meet
about three times per year, usually at Esholt and the meetings are friendly and
informal ensuring that the YVAA continues to offer what the membership wants –
well run, excellent value races in a variety of locations and over a variety of
terrains with good support for the host clubs from the Committee.
Rob K/29/01/2008